Release Date: May 1, 2019


Here are the latest updates from our team to improve your Ontic experience.



Workspace-Specific Permissions


What it is: This gives Global Admins greater control over the permissions of their users.


Why it matters: All users have a specific mission and their permissions should fit that mission. This allows Global Admins to grant access to specific users based on a “need to know” philosophy, reducing risk of information sharing that should not be shared. 


How it works

When you (Global Admin only) navigate to the “Users” Page found under the Administration Section, you may grant specific permissions to new users or edit the permissions of existing users.  As seen below, user permissions can be specified for each individual workspace in the platform, allowing a user to be granted Admin permissions for one workspace, Analyst permissions for another, and no access to another workspace (or any combination thereof).

*Note: In the “Primary Workspace” form field, the workspace that is the primary focus of the user should be selected. This will be their default workspace upon login.




Workspace Groups


What it is: Often you want to take a comprehensive view of multiple workspaces, not just a single workspace. This allows you to do just that.


Why it matters: An aggregate view of your entities or signals allows you to group data from separate workspaces to accomplish tasks quickly, saving you time. 


How it works:  From the workspace drop-down menu, you may select “Create New Workspace Group”. From the new page, you can name the new workspace group and select the primary and secondary workspaces within that group. The purpose of selecting a primary workspace for the workspace group is that the primary workspace will be the workspace where new entities are added by default, unless the user decides to select a specific workspace before adding a new entity.


 



Feed (Beta) Dashboard


What it is: This is a new way for you to create a customized dashboard of multiple “feeds” of signals. Feed dashboards are system user specific.


Why it matters: A customized feed allows you to consume signals in a way that is most efficient to manage the inbound volume of signals and other inbound data.


How it works:  When you navigate to the “Feed” Page found under the Dashboards section, you may create a feed of signals specific to your needs. The feed can include multiple columns, with each column containing incoming signals from a specific source such as intelligence signals, live signals, and workflow signals. Additionally, the parameters of each column can be further customized based on your preferences.








Deep Linking


What it is: This is a way for directing the recipients of email notifications (when they follow the emailed link) directly to the subject of the notification, whether that be a specific @mention in the notes section, an entity, a signal, etc.


Why it matters: This saves you time by directing you to exactly where you need to go to take action on your projects.


How it works:  When you receive an email alert, the email will include a button that reads, “View in Ontic”. When you click this link, you will be directed to the specific page within Ontic that is referenced within the alert.




Additional Notes and Improvements

  • Alert Emails (Signal Related) : Alert emails are now easier to consume because signals are now grouped by specific entities that they are associated with.
  • Alert Emails (Entity Related) : The format of these emails has been changed to display more detailed information about entity activity and updates.
  • Associated Workspace: When you use the global search at the top of the page, you will now see the workspace title next to each entity you search.
  • Recent Entities: To enhance user experience, the “Recent Entities” tab has been grouped under the “Notifications” button (bell icon in the top-right corner).
  • Degrees of Separation: From the entity “Connections” tab, the degrees of separation between entity connections are viewable in a link analysis style diagram.
  • Entity Address Dates: The dates associated with the entity’s addresses are now displayed visibly in the user interface.
  • Primary Vehicles: Users are now able to display multiple vehicles as an entity’s “primary vehicle”

We hope you enjoy these new improvements in Ontic! As always, if you have any questions, please reach out to your Ontic Success Manager for further assistance in getting the most out of these Ontic updates.